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How do I use the Accounting add-on?

The Accounting add-on, when purchased, allows you to work with an assigned accountant to prepare declarations and reports on your taxes owed to the SAT for each period you request. Your assigned accountant can also provide accounting advice and answer any accounting-related questions you may have.

 

Purchase Accounting Add-on

To get started, purchase the Accounting add-on.

 

Included with your Accounting Add-on:

  • An assigned accountant and their contact information
  • A Facturama account with unlimited invoices
  • Calculation of your taxes
  • Monthly or bimonthly Tax Incorporation Regime (RIF) declarations
  • DIOT (Informative Declaration of Operation with Vendors) declaration statements
  • Financial Statements based on your fiscal regime

 

Not Included

  • Tax strategy, including how to manage tax with the SAT
  • Create and send Invoices
  • Physical processes with the SAT

 

Upload Account Statements

Start uploading your account statements for your Accountant to review with the below steps:

  1. Click on the Accounting section
  2. Then select Document History
  3. Under Type of File, ensure Account Statement is selected
    Upload account statements with fields to select.
  4. Next, click on Corresponding Month and choose the date of the account statement being uploaded
  5. Then click on Select File and choose your PDF or JPG file
  6. Next, click on Save and the file will be uploaded for your accountant to review.

Your accountant will review your statements, your income and expenses inside your Facturama account, and calculate your taxes for you.

 

History of Accounting Documents

The History of Accounting Documents allows you to upload account statements as well as review historical statements. Click on the Statement and Year dropdowns, then click Update to adjust your view:

List of accounting documents uploaded.

  • Monthly Archives - See your previous uploaded account statements
  • Annual Statements - See all annual statements of income and expenses
  • SAT Opinion - Check status as a taxpayer with the SAT

 

Accounting Payment History

The Bill and Payment History section shows all your payments to Facturama for the Accounting add-on. To access your Bill and Payment History, use these steps:

  1. Click on the Accounting section
  2. Then select Accounting Payment History
  3. If needed, click on the Year dropdown and choose a specific year to review receipts for.
    List of payments for Accounting add-on.

Each payment includes the below information:

  • Accounting Month - Period requested
  • Receipt of Payment - If unpaid, click on the Pay button to submit payment
  • Validity of the Receipt - Expiry date of the accounting month period
  • Invoice, Invoice Date and State - Displays the invoice number, date and state of invoice
  • Payment Status and Payment Date - Displays payment status and date of payment
  • Total - Total owed or paid
  • Download Link - Only available for paid invoices, click to download a copy of the invoice

 

RIF Accounting

Submit your RIF (Regime of Fiscal Incorporation) Declarations to the SAT based on your income and expense Invoices from your Facturama account on a bimonthly basis. Generate an RIF Declaration with the below steps: 

  1. Click on the Accounting section
  2. Then click on the RIF Accounting sub-section underneath
  3. Next, select the Year and Bimonthly period to declare
  4. Click on the Retrieve Invoices button and click Accept to authorize Facturama to generate the bimonthly declaration
  5. For pending Invoices from previous months, choose Yes to upload them to your Facturama account or No if they’re already uploaded
  6. Next, click on the Select Income button
    1. Next to each Invoice, under State, click on the dropdown and choose either Declare, Don’t Declare, or Omit
    2. Repeat step 6A for each Invoice Payment type and then click on the Save button
  7. Next, click on the Select Expense button
    1. Next to each Expense Invoice, under State, click on the dropdown and choose either Declare, Don’t Declare, or Omit
    2. Repeat step 7A for each Invoice Expense type and then click on the Save button
  8. Once all income and expenses have been declared, click on the Continue button
  9. While reviewing your Pre-Declaration, you can click on either:
    1. Download - Download the Pre-Declaration
    2. Send by Email - Email a copy of the Pre-Declaration
    3. Save - Save the Pre-Declaration to your Facturama account
  10. Once your RIF Declaration is ready, submit it to the SAT using the steps here.


If needed, you can review all saved RIF Pre-Declarations in the RIF History Statements sub-section under the Accounting section.