How do I manage my Accounts Receivable and Accounts Payable?

Review your business’ health by looking at unpaid and paid invoices in your Accounts Receivable, as well as any unpaid and paid invoices for your suppliers in your Accounts Payable. You can also monitor all movement of income and expenses in your Journal.

• Accounts Receivable
• Accounts Payable
• Journal

Accounts Receivable

Accounts Receivable allows you to track what your customers owe you for your goods and services on all invoices. To access your Accounts Payable, use these steps:

1. Click on the Accounts section
2. Then click on Accounts Receivable.

From here, you can adjust your view of your Accounts Receivable and manage your invoices:

Filters

• From and Until - Choose your start and end date for which invoices to view
• Payment Status - Choose between viewing all All invoices, or Unpaid invoices only
• Name, RFC, Invoice - Enter a specific name, RFC, or invoice number to filter your invoices by
• Filter - Click on the Filter button to apply your changes

Export

• Excel - Click on the Excel button to download your list of invoices as an XLS file
• PDF - Click on the PDF button to download your list of invoices as a PDF file

List of Invoices

While reviewing any invoice in your list of invoices, you can also do the following:

• View - Click on the pencil icon to view the invoice details
• Payment Status
  • Unknown - Choose Unknown if the Invoice is neither unpaid or paid
  • Unpaid - Choose Unpaid to remove a payment from a paid invoice
  • Paid - Choose Paid to mark the invoice as payment with the date of payment

Accounts Payable

Accounts Payable allows you to track what your business owes to others for goods and services that have been provided with an accompanying invoice. To access your Accounts Payable, use these steps:

1. Click on the Accounts section
2. Then click on Accounts Payable.

From here, you can adjust your view of your Accounts Payable and manage your invoices:

Filters

• From and Until - Choose your start and end date for which invoices to view
• Payment Status - Choose between viewing all All Invoices, Unpaid or Paid invoices only
• Search by Name, RFC, Invoice - Enter a specific name, RFC, or invoice number to filter your invoices by
• Filter - Click on the Filter button to apply your changes

Export

• Excel - Click on the Excel button to download your list of invoices as an XLS file
• PDF - Click on the PDF button to download your list of invoices as a PDF file

List of Invoices

While reviewing any invoice in your list of invoices, you can also do the following:

• Delete - Click on the X icon to delete the invoice
• View - Click on the pencil icon to view the invoice details
• Payment Status
  • Unpaid - Choose Unpaid to remove a payment from a paid invoice
  • Paid - Choose Paid to mark the invoice as payment with the date of payment

Journal

The Journal tracks all movement of income and expenses in your account. To access your Journal, use these steps:

1. Click on the Accounts section
2. Then click on Journal.

From here, you can adjust your view of the Journal with any of the following:

Filters

• Date - Defaults to today’s date, or you can click to change to any date instead
• Method - Choose between Fiscal or Petty Cash
• Name, RFC, Invoice - Enter a specific name, RFC, or invoice number to filter your transactions by
• Filter - Click on the Filter button to apply your changes
• Modify Initial Balance - Adjust the Fiscal and/or Petty Cash balances for your Start Date manually

Create

• Income - Click on the Income button to create a new income entry with the concept, total, date and an option to mark it as Fiscal
• Expense - Click on the Expense button to create a new income entry with the concept, total, date and an option to mark it as Fiscal

Export

• Excel - Click on the Excel button to download your Journal as an XLS file
• PDF - Click on the PDF button to download your Journal as a PDF file